Staff outings are a wonderful way to generate fresh ideas and motivate team members by offering an opportunity to get away from the day-to-day grind. Holding meetings away from the office can build morale, create new enthusiasm and renewed commitment to working toward company goals. Whether you’re going off-site to set up strategy, build team chemistry, or reward the staff for work well done, you’ll want the event to seem special – to generate excitement beforehand, and to leave a lasting impression afterwards. Otherwise, why go off-site in the first place? So, I've tapped into my experience with off-site meetings for tips to make your off-site meeting or team building event successful.
Clear Goals and Objectives
Fun and Games
Food for Thought
Be clear in setting your expectations. Is the outing a working retreat or an incentive? Identify your goals for the day and be upfront with the staff. Prepare an agenda for the day and plan to stick with it. You’ll lose momentum quickly by straying off course.
A drab location will produce drab results. Take time and look for creative alternatives like movie theaters, bowling alleys, museums, theme parks and other memorable venues.
Don’t create events that are too taxing or too mindless. Try to exercise balance so your events aren’t overly comical or overly difficult, as either extreme will distract from the main message of the event.
If team building is the goal, consider a volunteer event. Few activities bring people together better than teaming-up to help others. Serve meals, help build a house, or help stock a food shelf.
Depending on your budget, rewarding your team with group seats to a local professional game is an absolute great incentive. And sports-based games can be a wonderful way to teach team concepts and get everybody engaged at an off-site meeting.
If golf is your game, there are several fun activities for golfers of all levels, and even non-golfers. Mid day golf isn't overly pricey and short-game golf clinics can make for an effective team building experience.
Whether it’s a catered meal in a meeting room, a tailgate before a game, or boxed lunch for an outdoor activity, put some thought into your food choices. Make sure there are options for various diets (like vegetarian, vegan, low-fat and gluten-free) to include your entire team. Or have them make it themselves. Cooking classes are a wonderful way to get your team involved and working together.
Engage a photographer and/or videographer to document your event. Give copies of the pictures to the participants, and post them on your website and in your offices. Want to make the memories last a little longer? Have a video edited with music and graphics to show at the next event.
Give yourself four to six months to plan your perfect work outing. You’ll need time to book your location, set up transportation, work on your agenda and encourage participation. Plan your budget carefully. Consider location fees, meals, transportation and collateral costs.
And when you start process, try to choose two dates (preferred and alternate). Once you decide on the perfect venue, you want to increase the odds that it will be available, since location plays such a key role in creating a memorable meeting.
Sharon Patrice Simply Perfect Peace Events, Inc. and Designs by Shay, the Blog "My Peace, My Journey, My Way, SIMPLY SHAY ~ Celebrating Love, Laughter and Everything in Between..." You or your brand interested in a review? Getting married or having a social event and need assistance? Email Me For All Your Event Planning Needs.